What Does a Wedding Coordinator Really Do?
Planning your wedding is exciting, but on the big day, the last thing you want to do is juggle last-minute logistics or manage vendors. That’s where Bellagala’s day-of coordinators come in. Our day-of coordination service is more than just having someone show up with a clipboard; it’s a detailed and organized takeover of the final logistics, leaving you and your family free to enjoy the day without stress.
The 30-Day Takeover
Bellagala’s day-of coordinator steps in 30 days before your wedding. This gives us plenty of time to manage all the final details. From confirming vendor arrival times to sending them the master timeline and floor plans, we handle it all. We’ll work closely with you to finalize decor plans, confirm any last-minute changes, and ensure everyone is on the same page. All you need to do is relax and leave the details to us.
In addition to handling the coordination, you’ll also get to hand-select your coordinator and have an initial meeting to discuss your wedding vision. We want to make sure we’re on the same page, so you get the most out of the planning process. Unlimited coordination kicks in 30 days out, and we’ll keep you on track right until your wedding day.
The Day-Of: Let Us Handle the Details
When your wedding day finally arrives, your Bellagala coordinator takes charge, managing everything from start to finish. We’ll ensure that everything runs smoothly—whether it’s lining up your wedding party, coordinating the ceremony with your officiant, or cueing the music. You won’t need to worry about checking the timeline or making sure the vendors are where they need to be.
Throughout the day, we’ll oversee the reception setup, ensuring the room is arranged to your vision and vendors are in place. We manage all the activities, from first dances and speeches to the cake cutting, making sure everything aligns with the schedule you’ve worked so hard to create. And if any unexpected issues arise, we’ve got it covered—we’ll handle the situation so you can focus on enjoying the celebration.
At the end of the night, your coordinator will take care of teardown and vendor load-out, so you don’t have to think about logistics when you’re ready to kick off your shoes and call it a night. We’ll also make sure all your valuables—gifts, cards, and personal items—are properly stored and safely handed off to your designated person.
If you want additional peace of mind, we offer an optional final venue walkthrough to ensure every detail is accounted for before the big day.
Why It’s Worth It
After months of wedding planning, the last thing you want is to feel like you’re still managing a checklist on the day you’re meant to be celebrating. Whether you’re a meticulous planner or someone who prefers to go with the flow, having a professional coordinator handle the final details gives you the freedom to enjoy your wedding without the stress of last-minute tasks.
Bellagala’s day-of coordination is a 100% refundable service within 14 days of booking, and we offer customizable options based on your needs. Plus, if you’ve booked other services with us, like DJ, photo, video, or floral, adding day-of coordination is a seamless process.
Here’s What You Get:
A dedicated professional who steps in 30 days before your wedding to handle all last-minute details
Up to 12 hours of coverage, from the rehearsal to the reception
A complete takeover of the timeline, vendor management, and logistics
The ability to relax and enjoy your wedding day, knowing everything is under control
Currently Offering Event Planning Services In:
More locations coming soon!
